Finance & Invoicing
Once a flight has landed, FLYLOG.io turns your rates and the services used into a calculation you can use for billing. Fees are worked out per flight, invoices are created in one click, and every member, student and customer has a balance that shows what they have paid and what they still owe. No spreadsheets needed.
💡 Invoicing works in both apps; the web app gives you the best overview. Set your company details, VAT ID and bank account in Account Settings first, they are printed on every invoice.
From Flight to Fee
The flight is marked Landed and the post-flight data is entered.
In Admin → Flights, open the flight and generate fees. FLYLOG.io calculates rental, landing, crew and fuel fees from your rates, the recorded time and counters, and the person's individual discount.
Check the amounts, add any extra charge if needed (see for more in Fees), and save.
Creating Invoices
Invoices can be created for a single flight, or for all uninvoiced flights of one person over a period, for example one invoice per member per month.
Single flight: open the flight in Admin → Flights and choose Create invoice.
Several flights: open the person in Admin → People or in the Overview dashboard, where their uninvoiced spending for the selected period is summed up, and choose Create invoice.
The invoice is generated as a PDF with your company details, the flights, fees, VAT and total in the invoice currency. Download it or send it to the customer by email. All issued invoices are listed in Admin → Invoices.
Tracking Payments
At the moment the platform does not process payments; customers pay you by bank transfer, card or cash as usual. Record the payment on the person's balance and mark the invoice or flights with labels such as Invoiced, Paid or Outstanding. The labels appear in the Flights list and in the Overview statistics, so unpaid flights are easy to find.
Credit Balance
The balance in each Contact Profile is where all financial transactions between your organization and a person are recorded. A positive balance is credit you have received, a negative balance is what is still owed. Members and customers see their balance at the top of the screen as soon as they log in.
💡 Tip: Invoice on a fixed rhythm, for example the first day of the month for all members, and use the Overview dashboard filtered to last month to do it in a few minutes.
