Every person in People, whether a contact or a user, has a Contact Profile. It holds their personal details, role, labels, licences, documents, balance and settings, so Admins have everything about a member, student, renter, instructor or partner in one place.

💡 Use the web app for full editing; the mobile app shows the profile but with limited editing options.

Opening a Profile

Web app: go to Admin → People and click a person. Click a field to change it, or the pen icon to edit personal details.
Mobile app: tap the Admin icon, then the People icon in the top menu, or open […] in the top right corner and select Contacts. Then tap a name.

What a Profile Contains

• Linked user: if the person has accepted an invitation, their FLYLOG.io login is linked here. Unlink removes their access but keeps the contact.

• Details: name, phone, email, company, VAT ID, address and country.

• Access role: Restricted, Basic, Student, Pilot, Instructor, Viewer or Admin (see User Management).

• Labels: keywords such as Client, Crew, Member, Student or your own, used for filtering and for statistics in the Overview dashboard.

• Licences: pilot and instructor licences, ratings and medicals with validity dates.

• Files: scans of licences, certificates, ID or contracts attached to the profile.

Actions and Settings

• Balance: the person's current credit or outstanding amount in your organization. Click it to add credit or review transactions; the balance updates automatically when flights land and invoices are issued.

• Show flights / Show totals: all flights and total times of this person within your organization.

• Set discount: an individual discount applied automatically to this person's fees and invoices, useful for members, students or regular customers.

• Reservation admin: switch on to notify this person by email about every new reservation request, typically for the office or the person responsible for bookings.

• Enable syllabus: switch on and choose the course to track this student's training (see Training Syllabus).

• Send invitation to join company: invite a contact who does not have access yet.

Managing the List

The […] menu on each entry in the People list offers View, Put to archive and Delete. Archiving keeps the person's history but removes them from active lists; deleting is permanent. Use the filter at the top of the list to show people by role, label or licence.