User Management
The People section is your organization's contact list and user directory in one place. Admins add contacts, invite users, assign roles and keep personal, operational and financial data of members, students, renters, instructors and partners together.
💡 We recommend the web app for people management; it gives you the full set of features and a better overview.
Contacts and Users
Contact: a person in your list who cannot log in, for example a supplier, a partner or a customer you only invoice.
User: a contact who has been invited and can log in to your Business account with a role you assign.
Every person, contact or user, has a Contact Profile with their details, documents, balance and settings. See the Contact Profile article.
Adding Contacts and Inviting Users
Web app: go to Admin → People and choose Add contact or Invite new user from the top menu.
Mobile app: tap the Admin icon, then the People icon in the top menu (or […] → Contacts), then + to create a contact profile. Once the contact is saved, open it and use Send invitation to join company to invite the person.
To invite a user, enter their email address and choose their role. They receive an invitation email and must accept it to join. If the email does not arrive, open their profile and share the invitation link shown there by hand.
Roles
Role | Who it is for | What they can do |
|---|---|---|
Restricted | Suppliers, partners, contacts | No login |
Basic | Members, renters, customers | Book aircraft, see own flights, totals and balance |
Student | Student pilots | Same as Basic, plus their training syllabus |
Pilot | Members and renters who fly solo | Same as Basic, plus add their own flights for a limited time after landing |
Instructor | Instructors, examiners | Full schedule with all bookings, create and confirm reservations, add own flights, record training progress |
Viewer | CAMO, accountants, auditors | Read-only access to all data |
Admin | Owners, managers, committee | Everything, including settings, fees, people and invoicing |
All users see Info & Docs, Schedule, Map and My. What the Schedule shows depends on the role and on the Low privacy setting in Account Settings: by default members see only aircraft availability, instructors and Admins see every booking with names.
Roles can be changed at any time in the person's profile and take effect immediately.
Removing a User
Removing a user revokes their access to your organization immediately. Their personal FLYLOG.io pilot logbook, if they have one, is not affected. To keep the history but stop the access, archive the contact instead of deleting it.
💡 Tip: Keep at least two Admins so the account never depends on one person.
